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Computerized Accounting

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These are a few tips for setting up QuickBooks for a construction (HVAC, carpentry, plumbing, electric, etc.) business:

Tip 1: Always use items for any transaction that is job related.

Tip 2: Your job-related items should always be linked to a Cost of Goods Sold type account so that you can see your gross margin by job.

Tip 3: If you need to track "in City" vs "out of City" work, use Customer Types, a field available in the Customer Setup window.

Tip 4: If you'd like to fully burden your jobs, plan on doing it at the end of the month with a journal entry, don't try to enter the information during the month as each job occurs.

Tip 5: Link together the estimate and the invoicing by using the same numbering scheme.

Tip 6: In order to see where you are with a job you can run an estimate-actual report or run a job costing budget report. Decide for your business model what size jobs are estimated in QuickBooks. Typically it's jobs that are over a certain $ amount.

Tip 7: You can download Home Depot credit card charges into a Quicken formatted file which you can then convert to a QuickBooks file format using either Synergration or Big Red Consulting tools. 


Computerized Accounting Systems

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