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Computerized Accounting


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"You don't have to see the whole staircase. Just take the first step in faith."
Martin Luther King
QuickBooks accounting software is the most user friendly and economical accounting system on the market today.  You do the majority of the bookkeeping as you write checks and record receipts on a daily basis. With QuickBooks you know if you're making or losing money instantly. There's no need to understand accounting jargon like debits, credits or postings.
Frequently asked questions about QuickBooks:
Will QuickBooks do payroll for me?
Yes. Once you set up your pay categories, deductions and employee W-4 information, payroll is as simple as entering the hours worked. QuickBooks calculate the deductions, prints the paychecks and summarizes your payroll infomration automatically. There are various payroll reports which you can run to determine payroll tax liabilities and QuickBooks will even print your quarterly Form 941 and annual Form 940 and W-2s.
Will QuickBooks pay my bills?
Yes. Entering your bills is so easy and it allows you to sort your bills by due date or vendor to help you decide who to pay first. Accounts Payable reports, like all other QuickBooks reports, are available with the click of your mouse and can be created for any date you choose. Once your vendor infomration is entered, vendor name and addresses will print on the checks, enabling you to use window envelopes rather than writing out or typing envelopes. QuickBooks will also print 1099s at the end of the year for those vendors you designate a required to receive 1099s.
Will QuickBooks keep my checkbook up to date?
Yes. Provided you enter your transactions on a daily basis, your bank balances will automatically be updated after each transaction. QuickBooks also has a reconciliation feature that saves time compared to reconciling your bank statement manually each month.
What other features does QuickBooks offer?
  • Inventory tracking
  • Acts as a database for printing labels or rolodex cards
  • Tracks expenses by customer/job
  • Customizable forms
  • Audit trail function
  • Cash flow forecasting
  • Budgeting
  • Online banking

How long would it take to get QuickBooks up and running for my business?

Depending on the size of your business and how quickly you can gather the information to get your company set up,  on average it would take two to four weeks to set up your company information, e.g., chart of accounts, payroll information, customized invoicing and beginning balances. Training normally takes six to eight hours, usually in three to four hour blocks.

I am already using QuickBooks. What can you do for me?

We can review your chart of accounts and transaction history to see what QuickBooks has been set up properly and is being used properly and that you are taking advantage of the build-in timesaving tools in the software. We can alo help you customize forms and reports to best suit your needs or train you about software features you may not be using because you don't quite understand them yet.

Do I still need my accountant?

Yes, but we do hope QuickBooks will help you manage your company more efficiently. One of our goals is to help you achieve your goals as a business. Customizing QuickBooks to fit your needs is an excellent way to do that.



Here are some tips for managing your QuickBooks file: Tip 1. Limit access to the QuickBooks data file to only those users with a specific need, as determined by job descriptions. Create user profiles and passwords. Tip 2. Back up the data file on a daily basis and store backups in a secure, off-site storage facility. For many users, utilizing QuickBooks Online Backup service is a very cost-effective means of implementing this practice. Tip 3. Ensure that the overall information technology environment is adequately secured and protected from unauthorized access. Tip 4. Install a commercial-grade firewall and monitor both in-bound and out-bound traffic. Tip 5. Install anti-virus software and ensure that virus signatures are updated frequently. Tip 6. Routinely download and install operating system, desktop application, and QuickBooks updates, security patches, and service packs. Tip 7. Protect computer hardware with surge protection devices and uninterruptible power supplies to minimize the chances of hardware damage and data file corruption in the event of an unstable power supply. Tip 8. Periodically run the quickBooks Verify Data process to ensure that the data file is free of corruption. Tip 9. From time to time utilize QuickBooks Clean Up Company Data process to remove unnecessary transactions from the data file and place them in an archive copy of the company's data file.

Computerized Accounting Systems

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